Thank you for presenting at DICTA 2020!

We want to ensure your presentation runs smoothly, and have put together guidelines and resources to assist with your preparation and participation.

Should you have any queries regarding the information provided or your participation please contact mail@conferencedesign.com.au.

To assist with the successful planning of DICTA 2020 and ensure the smooth delivery of your presentation, we kindly ask all pre-recorded presentations to be uploaded prior to Friday 13 November

15 MINUTE PRESENTATION UPLOAD

.MP4 FILE - DUE 13 NOV

UPLOAD YOUR PRESENTATION

Ensure your presentation is uploaded no later than 13 NOVEMBER.

GRAPHICAL POSTER UPLOAD

PDF FILE - DUE 13 NOV

UPLOAD YOUR POSTER

Ensure your poster is uploaded no later than 13 NOVEMBER.

PRESENTER TOOLKIT

FAQ'S, TIPS, TRICKS & TECH INFORMATION

Oral presentations will be 15 minutes in duration.

Oral presentations will be pre-recorded sessions. 

Oral presenters are required to provide the following:

  • A pre-recorded video of your oral presentation: the format of the file must be .mp4 and maximum length of 15 minutes.
  • A “graphical poster” in PDF format (Portrait, A0). No embedded videos please.
  • Presenter details including presenting author name, biography and email address.

You can record your video using the software you feel most comfortable with. If you have little experience recording videos, we suggest using Microsoft PowerPoint or Zoom.

Presentation recordings must be no longer than 15 minutes in duration.

Presenters are required to upload their presentation as a single MP4 file via DropBox no later than Friday 13 November. This will allow us enough time to check your file, and prepare your presentation for delivery via the online conference portal.

If you have any concerns about pre-recording your presentation or providing your file to us by the deadline please contact mail@conferencedesign.com.au.

Presentation how-to
Oral Presentations

BEFORE THE CONFERENCE – ORAL PRESENTATION

Conference Design will email the submitting author requesting the following information.

  • Presenting Author Name
  • Presenting Author Biography
  • Presenting Author Email Address

The presenting authors will be set up with appropriate presenter access to the OnAIR conference portal, with biographies included in the session information tab.

Note only presenting authors will have presenter access in the OnAIR Conference portal. Other authors who may register for the conference will have delegate access.

Presenting authors are required to register under the relevant presenter category and pay the applicable registration fee.

Record your video using the software you feel most comfortable with.

If you have little experience recording videos, we suggest Zoom or Microsoft PowerPoint.

Keep your presentation recording to 15 minutes. If you go over time you will be required to edit and re-submit by the deadline.

Recordings need be provided to the Conference Design in MP4 format. Should your presentation be received in a format other than MP4 you will be asked to resubmit in an MP4 format.

If you have limited online presentation experience or looking for some tips about how to take your online presentation to the next level, we encourage you to take a look at Presenter Toolkit.

Visit the Presenter Toolkit

DUE FRIDAY 13 NOVEMBER

Recordings must be provided to Conference Design:

In MP4 format.

As a single file. Multiple files will not be accepted.

Submit via the conference Dropbox link.

Files to be named: presenter name, day, session and time of your presentation (First. Last_Day_Session_Time).

If making changes, always ensure to upload the latest version. Each upload is stamped with date/time so we will only use the latest version uploaded to the system.

DUE FRIDAY 13 NOVEMBER

Failure to submit your recording by this deadline may result in your presentation being withdrawn from the program.

CLICK HERE TO UPLOAD YOUR PRESENTATION

Presenters will have access to the online conference portal approximately two weeks prior to the event. We recommend presenters log in early to:

  • Familiarise yourself with the presenter dashboard
  • Check session information including your paper and biography
  • Upload a photo of yourself
  • Familiarise yourself with the Live Q&A feed
  • View any handouts you may have provided in advance
  • Preview your pre-recorded presentation (we expect presentations to be available for preview from 23 November).

We want to ensure a quality online experience for presenters and delegates at DICTA 2020. Recording presentations provides the following benefits:

  • Smooth technical delivery –  lower reliance on the performance of technology, IT infrastructure, live streaming platforms and internet provides a reduced risk of technical issues at the time of the conference.
  • Increased number of presentations at the conference – asking presenters to pre-record their presentations means we are able to accept more submissions for the conference.
  • Accommodate various presenter skill levels – pre-recording allows everyone to practice their presentation and get it “just right” for the conference.
  • Accommodate various online presentation experience levels – presenting online is new for a lot of people and we want to make sure delivery at the time of the conference is simple and smooth for all presenters. Pre-recording means the “hard part” is taken care of prior to the conference for presenters. At the time of the conference you can watch your presentation via the presenter view as its streams to attendees and review and respond to questions coming in via the Live Q&A chat box.
  • More time for Q&A and audience interaction – pre-recording means you have more time to answer delegate questions throughout your presentation and participate in the discussion forum.
  • Opportunity for creativity – pre-recording can allow presenters to get creative with their content beyond what can potentially be delivered at a face-to-face conference; this is a great opportunity to try out new things for your presentation at low risk!
  • Quality control – pre-recording allows quality control, so if lighting/audio isn’t up to scratch, or a presenter uses the wrong aspect ratio (such as portrait instead of landscape) then these issues can be rectified well before the broadcast.
  • No interruption to your presentation – the online conference software runs to strict timings and closes each session exactly as listed in the program. Pre-recording ensures everyone keeps to their allotted time and no-one misses out due to earlier presentations running over time.
  • It’s great for time zones – pre-recording means people from around the world can still have their presentations included in the program without the need to present early morning or late evening.

BEFORE THE CONFERENCE – POSTER PDF

A Poster is a visual medium that you use to communicate a key idea related to your research. It presents that idea in a verbal and graphic way. Unlike an oral presentation, a poster does (most) of your talking – but the great thing about the OnAIR portal is that you too can present and discuss your poster like never before!

Posters will be available for viewing for the duration of the conference in the Accepted Paper Gallery. The Accepted Paper Gallery will be made available to be viewed prior to the conference and after the conference in the online platform.

The layout of your Poster is at your discretion, however, brevity and clarity are the essence of a good Poster.

The aim of Posters is to display your project or an idea in a concise form, enabling delegates to grasp the essentials of the subject in a short time frame.

Posters must be in PDF FORMAT – PORTRAIT, A0 SIZE (W = 841mm X H = 1189mm)

A0 (W = 841mm X H = 1189mm) portrait poster in PDF.
Your Poster should be less than 20MB.

It is critical you check your Poster on a computer other than the one you used to create the Poster. This allows you to check graphics and the layout and fonts transfer as you want.

Posters will be uploaded as received. Please ensure you fully proof your Poster before submitting it.

Presenters are required to upload their Poster PDF as a single via DropBox no later than Friday 13 November.

Files to be named: presenter name (First_Last).

DURING THE CONFERENCE

We recommend presenters log in early on the day of their presentation. This will allow you to:

  • Familiarise yourself with your equipment and make sure everything is in good working order (ie microphone and camera working, plenty of battery if using a laptop, stable internet connection).
  • Review your online content (presentation video and handouts if supplied).
  • Familiarise yourself with the Live Q&A feed.
  • Connect with your fellow presenters (if you are co-presenting you will be able to connect with your fellow presenters via the presenter chat).
  • If you have any issues or queries, you can connect with the support team through the Control Room Chat or log a Live Support ticket.

Presenters should be logged in 10 – 15 minutes prior to the commencement of their presentation.

  • Presentations will automatically commence at the nominated start time. There is no need for presenters to start or activate their talk.
  • The main reason for presenters to be online is to participate in live Q&A with audience members.
  • Audience members can type questions into the Live Q&A box at any time.
  • Presenters are able to answer questions via text throughout the presentation.
  • The discussion forum should be used for general discussion, with questions for presenters asked via the Live Q&A feed.
  • Presentations, Live Q&A and the Discussion Forum will end immediately at the advertised time. There will be a timer counting down to the end of the presentation.
  • Delegates will be able to log back into the presentation to view the recording “on-demand”. Live Q&A and Discussion Forum content will also be available.
  • At the conclusion of the presentation, presenters can go back to the timeline and participate in the conference as usual.

Live support will be available throughout the conference opening hours and will include dedicated IT/AV support.

Should presenters require assistance at the time of the conference they should contact support by:

  • Control Room Chat: this chat feed is easily accessible via your presentation in the online conference portal. Queries will be quickly picked up by the support team
  • Live Support Hub: live support is immediately accessible via the icon at the top of the online conference portal. Users should log their query in the live support chat box and a team members will respond as quickly as possible.

LIVE PAPER DISCUSSION SESSION THE CONFERENCE

  • All oral presenters will have the opportunity to participate in Live Paper Discussion sessions. These sessions are built to be a collaborative conversation and presentation similar to a poster session at a face to face conference.
  • During Live Paper Discussion Sessions, you can discuss your research with the viewers – delegates will request to join your poster presentation and you will be able to manually add in up to 50 delegates to present to.
  • You are not limited to how many times you present, as long as it is within the dedicated Live Paper Discussion Session e.g. the Live Paper Discussion Session goes for an hour you can do a 10-minute presentation/discussion/Q&A six times depending how many people are in your queue.
  • You have the option to provide handouts.
  • You have access to live (text) Q&A.
  • You have access to a discussion forum – between yourself, delegates and those waiting in your queue.
  • You have access to the ‘networking hub’ to connect with your viewers.

An explainer video is available via the presenter toolkit.

We recommend you log in early (10-15 minutes prior) on the day of your presentation. This will allow you to:

  • Familiarise yourself with your equipment and make sure everything is in good working order (ie microphone and camera working, plenty of battery if using a laptop, stable internet connection).
  • Familiarise yourself with the Live Q&A feed.
  • If you have any issues or queries, you can log a Live Support ticket.
  • We strongly recommend you log in and are ready 15 minutes prior to your session commencing.
  • Please close unused browsers and programs, hide bookmarks and tabs, turn off your notifications and ensure your microphone and camera are working correctly.
  • Approximately 10 minutes prior to your session, we recommend opening your session by selecting the “view my presentation” button. Once the countdown timer indicates the session is “live” you will be able to select the red “START PRESENTATION” button and you will see your webcam activate.
  • Take a moment to prepare your screen and slides.
  • Now you can add anyone waiting in your “queue” to your session.
  • Once you see the attendees drop into the “attendees” section and “meeting hub” you can assume they are connected to your session. It is recommended that you ask viewers to mute their audio until question time at the end.
  • You can now conduct your presentation, by proceeding through your slides or talking about your poster PDF with your audience.
  • When your presentation has finished, ask attendees to unmute themselves to take any questions.
  • Once you have finished your presentation with your first group of people, you can select “remove all” underneath the “attendees” section and then reset your slides.
  • From there, you can now bring in the next group of people waiting to enter your presentation in the “queue” section.
  • If you do experience any technical difficulties, log a ticket with live support and one of our friendly team will be able to assist you.
  • When you are ready to end your presentation entirely, you can select the red “end presentation for all” button and go back to the timeline.

An explainer video is available via the presenter toolkit.

Live support will be available throughout the conference opening hours and will include dedicated IT/AV support.

Should presenters require assistance at the time of the conference they should contact support by:

  • Control Room Chat: this chat feed is easily accessible via your presentation in the online conference portal. Queries will be quickly picked up by the support team
  • Live Support Hub: live support is immediately accessible via the icon at the top of the online conference portal. Users should log their query in the live support chat box and a team members will respond as quickly as possible.

About DICTA

The International Conference on Digital Image Computing: Techniques and Applications (DICTA) is the flagship Australian Conference on computer vision, image processing, pattern recognition, and related areas. DICTA was established in 1991 as the premier conference of the Australian Pattern Recognition Society (APRS).

Conference Managers

Please contact the team at Conference Design with any questions regarding the conference.
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